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Facilities Manager for Ciklum


Administrative vacancies


Ciklum is looking for an Facilities Manager to join our team on full time basis.

In this role you will be a part of Facility and Administration team, having colleagues close to you and a big distributed team acting in the same role in other offices of company in Ukraine, Pakistan, Poland, Spain, Bulgaria, Slovakia, Romania, Czech republic, India , etc.

The role assumes to be coordinated by the Facility Manager remotely and by the Branch Manager on spot, organizing and assuring suitable conditions for work.


  • Managing all the office life-cycle activities (ordering office supplies, controlling cleaning services quality, etc.)
  • Communicate with the Landlord and third party facility services
  • Managing office supply providers, keeping track of contracts and orders
  • Organize refurbishments, renovations and office moves
  • Employees’ and clients’ support in daily activities
  • Work with Service Desk system, process office support requests
  • Basic budgeting and reporting tasks
  • Non-IT asset management
  • Customs clearance arrangement
  • Arrange H&S trainings for the staff
  • Tracking learning activities
  • Support events organization
  • Support HR Administration
  • Back-up IT support colleagues upon the request
  • Support in business travel organization (visa issue support)


  • Education – bachelor or higher
  • Experience with supporting office daily routine
  • Advanced computer user (Microsoft Office package, Google suit, additional software is a plus)
  • English – upper-intermediate written and spoken
  • Client-oriented approach
  • Calm, self-organized, responsible, pro-active
  • Positive attitude
  • Should be a real hostess/master of the office

What's in it for you

  • Possibility to work in a big and successful company 
  • Competitive salary 
  • Career and professional growth 
  • Unique working environment with variety of knowledge sharing opportunities
  • State of the art, cool, centrally located offices with warm atmosphere which creates really good working conditions
  • Private medical healthcare fully covered by Ciklum with a possibility to cover family members
  • Fully covered life insurance – 100 000 PLN
  • Fully covered drug insurance – up to 2 000 PLN/year
  • Multisport card 100% covered by Ciklum – Benefit Systems, Plus package
  • Parking space 50% covered by Ciklum

Your dream job isn’t here? Let’s stay in touch! We’ll inform you about the best opportunities.


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