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Facility Administrator


Administrative vacancies


Ciklum is looking for a Facility Administrator to join our team full-time in Gdansk.

We are a leading global product engineering and digital services company that unites 4000+ seasoned professionals globally on various projects in healthcare, fintech, travel, sportswear, entertainment, and security. Ciklum delivers high-impact technology solutions to Fortune 500 and fast-growing organisations worldwide. 

About the role:

As a Facility Administrator you will be a part of Facility and Administration team, having colleagues close to you and a big distributed team acting in the same role in other offices of company in Ukraine, Pakistan, Poland, Spain, Bulgaria, Slovakia, Romania, Czech republic, India, etc.

The role assumes to be coordinated by the Facility Manager remotely and by the Branch Manager on spot, organizing and assuring suitable conditions for work.


  • Managing all the office life-cycle activities (ordering office supplies, controlling cleaning services quality, etc.)
  • Communicate with the Landlord and third party facility services
  • Managing office supply providers, keeping track of contracts and orders
  • Organize refurbishments, renovations and office moves
  • Employees’ and clients’ support in daily activities
  • Work with Service Desk system, process office support requests
  • Basic budgeting and reporting tasks
  • Non-IT asset management
  • Customs clearance arrangement
  • Arrange H&S trainings for the staff
  • Tracking learning activities
  • Support events organization
  • Support HR Administration
  • Back-up IT support colleagues upon the request
  • Support in business travel organization (visa issue support)


  • Education – bachelor or higher 
  • Experience with supporting office daily routine
  • Polish – fluent, English – upper-intermediate written and spoken
  • Calm, self-organized, responsible, proactive
  • Should be a real hostess/master of the office

What's in it for you

  • Career growth opportunities
  • Realization of your innovative ideas in building new Ciklum Solutions and Services
  • Friendly collaborative teams and enjoyable working environment
  • Professional skills development and training programs
  • Variety of knowledge sharing, training and self-development opportunities
  • State of the art, cool, centrally located offices with warm atmosphere which creates really good working conditions Gdansk or Wroclaw
  • Private medical healthcare fully covered by Ciklum with a possibility to cover family members
  • Fully covered life insurance – 100 000 PLN
  • Fully covered drug insurance – up to 2 000 PLN/year
  • Multisport card 100% covered by Ciklum – Benefit Systems, Plus package
  • Parking space 50% covered by Ciklum

About us:

Join a well-established company and a strong team of professionals. Seize the perks of global opportunities, local approach and start-up spirit. 

Boost your skills with modern stacks and industry-leading clients!

Enjoy what you do, do what you enjoy!

Be bold, not bored! 

Are you already interested? We would love to get to know you! Submit your application. We can’t wait to see you at Ciklum.

Your dream job isn’t here? Let’s stay in touch! We’ll inform you about the best opportunities.


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