vacancies-intro
Wrocław, Poland Office Administrative

Office Operations Specialist

Apply

Description

Ciklum is looking for a Office Operations Specialist to join our team full-time in Poland.

We are a custom product engineering company that supports both multinational organizations and scaling startups to solve their most complex business challenges. With a global team of over 4,000 highly skilled developers, consultants, analysts and product owners, we engineer technology that redefines industries and shapes the way people live.

About the role:

In this role you will join our Global Facility organization becoming a member of a big, distributed team acting in the same role in other Ciklum’s offices around the Globe: Poland, the UK, Ukraine, Spain, Bulgaria, Slovakia, Romania, Czech Republic, India, Pakistan. In this role you will provide a focal point for our front-of-house and office support operations, ensuring world-class office experience in the office environment.

Responsibilities

  •  Accountable for all the office life-cycle activities (ordering office supplies, controlling cleaning services quality, courier and post services etc)
  •  Managing office supply providers, keeping track of contracts and orders
  •  Coordinate refurbishments, renovations and office moves, assist with space planning and creating a great work environment
  •  Overall Real Estate responsibility including communication with the Landlord and third-party facility services
  •  Employees’ (both – office-and home based) and clients’ support in daily activities related to the office
  •  Work with Service Desk system, process office support requests
  •  Purchase management (cooperate locally with global procurement team)
  •  Basic budgeting and reporting tasks
  •  Assist with the inventory of non-IT assets
  •  Deliveries and customs clearance arrangement
  •  Back-up other admin areas (IT, HR Admin, Branding & Communication, travel) upon the request
  •  Ensure operational and services standardisation is aligned with the global Real Estate & Facility Management concept
  •  Any other ad-hoc matters requested within Admin & Office management.

Requirements

  • At least 6-9 months of experience in office administration. Hospitality experience is a plus
  • Excellent interpersonal and communication skills
  • Superior time management & organizational skills
  • A proactive, solutions-oriented approach
  • Honesty and integrity
  • Strong sense of accountability and responsibility
  • A team player with great attention to details
  • Willing to know and manage your office facilities on a world-class level, to make the Ciklum office environment better
  • Self-starter with the ability to work in an international team in both – remote & onsite mode
  • Education – bachelor or higher degree
  • Polish – fluent, English – upper-intermediate written and spoken
  • Experience with Google Docs, Google Spreadsheets will be a plus

What's in it for you

  • Care: your mental and physical health is our priority. We ensure comprehensive company-paid medical insurance, life insurance and Multisport card
  • Tailored education path: boost your skills and knowledge with our regular internal events (meetups, conferences, workshops), Udemy license, language courses and company-paid certifications
  • Growth environment: share your experience and level up your expertise with a community of skilled professionals, locally and globally
  • Flexibility: Own your schedule – you are the one to decide when to start your working day. Just don’t miss your regular team stand-up
  • Opportunities: we value our specialists and always find the best options for them. Our Internal Mobility Program helps change a project if needed to help you grow, excel professionally and fulfill your potential
  • Global impact: work on large-scale projects that redefine industries with international and fast-growing clients
  • Welcoming environment: feel empowered with a friendly team, open-door policy, informal atmosphere within the company and regular team-building events

About us:

Join a well-established company and a strong team of professionals.
Seize the perks of global opportunities, local approach and start-up spirit.
Boost your skills with modern stacks and industry-leading clients!
Enjoy what you do, do what you enjoy!

Be bold, not bored!

Experiences of tomorrow. Engineered together

Interested already?

We would love to get to know you! Submit your application. Can’t wait to see you at Ciklum.

Apply

Looking for something else?

Find a vacancy that works for you. Send us your CV to receive a personalized offer.

Send CV